1. INTRODUCTION
This is the Privacy Policy (“Policy”) for the Stokfella Application ( “Software”) published by Stokfella (Pty) Ltd (Registration Number 2016/033764/07) (“Stokfella”) a private company duly registered in terms of the laws of the Republic of South Africa with registered address at The Business Center,The Pivot, Block C, 1st Floor, 1 MonteCasino Blvd, Fourways 2021
2. ACCEPTANCE
2.1. By using the Software you acknowledge and agree that you have read, accept and consent to the terms of our Policy and processing of your personal information (including processing outside of the borders of South Africa).
2.2. This Policy governs the Software, and discloses to you important information about the use, processing and disclosure of your personal information collected through the Software process. We provide this Policy to help you make an informed decision about whether or not and how to use the Software.
3. APPLICABLE LAW
Stokfella will only use your personal information in accordance with the laws of the Republic of South Africa, primarily in accordance with the Protection of Personal Information Act 4 of 2013 (“POPI”).
4. PERSONAL INFORMATION
The general purpose of collecting, processing and storing your personal information is to enable Stokfella to provide products, information and activity management service that allows you to manage, consolidate, visualise and analyse your Stokvel activities, financials and other related Stokvel matters (“Service”) regardless of the device which you use to access it (e.g. a computer, mobile phone, tablet, etc).
Personal Information means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to:
4.1.information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of the person;
4.2. information relating to the education or the medical, financial, criminal or employment history of the person;
4.3. any identifying number, symbol, e-mail address, physical address, telephone number, location information, on-line identifier or other particular assignment to the person;
4.4. the biometric information of the person;
4.5. the personal opinions, views or preferences of the person;
4.6. correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence;
4.7. the views or opinions of another individual about the person; and
4.8. the name of the person if it appears with other Personal Information relating to the person or if the disclosure of the name itself would reveal information about the person.
5. TYPES OF PERSONAL INFORMATION COLLECTED
5.1. Registration information: If you elect to register with the Software, you provide certain personally-identifiable and non-identifiable information, such as your full names and mobile phone number, when subscribing to the Service.
5.2. Profile information: When using the Service you may provide certain other personal information and content such as your name, gender, birth date, mobile phone number, 4-digit pin (should you choose to create one) that you provide when you register to use the Software. If you provide any such information, Stokfella will not share it with third parties or use it for any purpose other than to provide the Service.
5.3. Location information: To provide the Service, we derive location information from your wireless carrier, third-party service providers, and/or directly from your mobile device if you have enabled this.
5.4. Check information: When you open the Software, details of how, when and for how long you accessed and used our services, which pages you accessed and viewed and what you did on those pages is retained. We retain this information and may use it with other data as part of analysing, improving and supplying the Service.
5.5. Direct communication information: When you send email or other communications to the Software, we retain those communications in order to process your inquiries, respond to your requests and improve the Service.
5.6. Transaction information: When you make payments or claims to your stokvel on StokFella, we may need information pertaining to your Bank Account details, Bank Card detail or other accounts information for debit or crediting purposes. This information is only disclosed to our authorised billing or banking service providers for processing purposes.
"Processing” means any operation or activity or any set of operations, whether or not by automatic means, concerning your collected Personal Information, including:
- the collection, receipt, recording, organisation, transacting, collation, storage, updating or modification, retrieval, alteration, consultation or use;
- dissemination by means of transmission, distribution or making available in any other form; or
- merging, linking, as well as restriction, degradation, erasure or destruction of information.
6. THE USE OF PERSONAL INFORMATION
6.1. Stokfella may use your personal information to operate, maintain, and provide to you and other users all of the features and functionality of the Service.
6.2. Stokfella may use your personal information and location to track and analyse Stokvel industry behaviour patterns and trends in order to improve the quality of the Service and to create new services.
6.3. Stokfella may use information such as your IP address to understand the geographic makeup of its customer base and optimise the usability of the Software on your device.
6.4. Stokfella may use your email address or mobile number from time to time to send you messages from the Software such as privacy or security related notices, notifying you of major Software or Service updates.
7. DISCLOSURE OF PERSONAL INFORMATION
7.1. Stokfella disclose your personal information only to our authorised service providers with whom we contract to assist us in providing the Software to you.
7.2. Your personal information will not be sold, exchanged, transferred or given to any third party for any reason whatsoever without your consent.
7.3. Stokfella may provide aggregate statistics about our sales, customers, traffic patterns and other Software related information to third parties, but these statistics will not include any information that could identify you.
7.4. Stokfella may release personal information, including: registration, profile, or location information if required to do so by law, or in the good faith belief that such action is necessary to comply with any South African law.
7.5. Stokfella also reserves the right to disclose personal information, including: registration, profile, or location information that Stokfella believes, in good faith, is appropriate or necessary to enforce its Terms and Conditions; take precautions against liability; protect Stokfella users from fraudulent, abusive, or unlawful uses; investigate and defend Stokfella against any third-party claims or allegations; assist government enforcement agencies; protect the security or integrity of the Software or Service; or protect the rights, property, or personal safety of Stokfella users.
8. PROTECTION OF PERSONAL INFORMATION
Your personal information is protected by Stokfella’s authorised service provider through various security measures. All supplied banking/credit information is stored and encrypted into Stokfella’s payment gateway database supplied by Pluritone software development consultancy which is only to be accessed by those authorised with special access rights to Stokfella’s systems, and are required to keep the information confidential at all times.
Unless you have disabled cookies in your Internet browser, we will store cookies on your computer/device when you visit our website. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers’ systems to recognize your browser and capture and remember certain information.
9. SECURITY
9.1. To protect your privacy and security, Stokfella takes reasonable steps to verify your identity before granting you profile access or making corrections. You are responsible for maintaining the secrecy of your unique password and account information at all times.
9.2. Stokfella uses safeguards to prevent loss of, or damage to or unauthorised destruction of personal information; and unlawful access to or processing of personal information.
9.3. In protecting your personal information, Stokfella has due regard to generally accepted information security practices and procedures applicable in its industry and as prescribed by the POPI Act.
9.4. Stokfella cannot ensure or guarantee the security of any information that Stokfella receives on your behalf to operate the Software and Service.
9.5. Stokfella cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of StokFella’s safeguards by a third party.
10. CHANGES AND UPDATES TO PRIVACY POLICY
10.1. This Policy may be revised periodically without further notice and therefore you should revisit this page to stay aware of any changes.
10.2. Your continued use of the Software constitutes your agreement to this Policy and any future revisions.
11. TERMINATION
11.1. Unless there is a specific legal requirement requiring Stokfella to keep your information, Stokfella will only retain and/or store your personal information for so long as required for Stokfella to perform its main purpose and for which the information was collected or processed.
11.2. Upon termination of the Software and Service, Stokfella will endeavour to delete the information that was collected, processed and retained/stored by
12. YOUR DATA RIGHTS
12.1. You retain all rights and ownership to your Personal Information.
12.2. You have a right to view and/or edit data that we hold about you that is inaccurate or incomplete. In certain circumstances, you can ask for your data to be deleted from our records.
12.3. Where certain conditions apply you have a right to restrict the processing of your data or removing your consent. For instance, receiving newsletter and direct marketing.
12.4. You have the right to request a copy of the data information that we hold about you. Access to this information may be subject to an administrative fee if your request is manifestly unfounded, excessive or repetitive.
12.4. You have the right to request your data to be transferred to another organisation or provided to you in a readable soft copy (i.e. word/excel format).
13. DATA BREACH
13.1. Upon StokFella becoming aware of any data breach, StokFella will inform you in writing in the event of any Personal Information it is holding is compromised.
13.2. StokFella will provide you with a report detailing the full extent and cause of the data breach and mitigating actions taken.
